Strong password and login management isn’t just an IT task—it’s a key part of protecting your business. And it matters most during moments of change: when someone joins your team or when someone leaves.
These transitions are where access can fall through the cracks. Accounts get forgotten, passwords stay shared, or someone walks away with access they shouldn’t still have.
Here’s a clear, practical checklist for each situation.
When someone joins your team
Identify all systems the new employee will need access to (email, file storage, line-of-business apps, CRM, etc.)
Create individual user accounts in each system—do not reuse or clone another user’s credentials
If your team uses SSO, assign the new user to the correct SSO group or app set before their first day
Assign appropriate access levels based on role and responsibilities
Set strong, unique passwords for each account and store them in the company’s password manager. Once access is shared, prompt the employee to update passwords for accounts tied to personal workspaces.
Login and password cleanup shouldn’t be a scramble. With a consistent checklist, you’ll avoid missed steps, reduce security risks, and give your team a smoother experience.
Want to understand how login management fits into your broader IT approach? Read Login Management for Businesses to help you avoid missed steps, reduce security risks, and give your team a smoother experience.
Horizon helps SMBs across Western Canada manage onboarding and offboarding with secure, structured IT processes that scale as they grow.
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