Tablet on a white desk displaying a digital checklist surrounded by festive Christmas decorations, symbolizing productivity and secure holiday preparation.

End-of-Year IT Checklist: What to Do Before You Log Off

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Most security incidents and productivity disruptions over the holidays come down to one thing – people heading out without a quick check of their devices, data, and workflows. Whether you’re in the office, working remotely, or taking time off, a quick review of your setup can make the difference between a smooth return and a stressful start in January.

1. Secure Your Accounts

Passwords and access controls are the first thing attackers target when staffing levels are low. Taking a few minutes to tighten your account security before the break helps prevent unauthorized access while you’re away.

  • Turn on multi-factor authentication (MFA) for all business accounts if it’s not already active.
  • Change any passwords you haven’t updated in the last six months.
  • Don’t save company passwords in browsers or personal devices.

2. Clean Up Your Inbox and Files

The end of the year is the perfect time to clear clutter. A quick cleanup ensures others can find what they need while you’re away and reduces the chance of leaving sensitive information in exposed folders.

  • Delete sensitive attachments or data you don’t need.
  • Empty your downloads folder – it often contains confidential files.
  • File documents in shared drives so others can access what they need while you’re away.
  • Remove outdated versions or duplicates to make files easier to find in January.

3. Prepare Your Out-of-Office Message

Out-of-office messages are helpful, but they can also reveal too much information. Keep yours simple so you stay professional without giving attackers insight into who’s available.

  • Keep it brief and include only the dates you’re away and a general contact inbox (not personal names or roles).
  • Don’t include your mobile number unless it’s company-issued.
  • Double-check spelling and tone; it’s part of your professional image.

4. Protect Your Devices

Devices left unattended or unpatched are easy entry points for attackers. A quick device check ensures your security updates are applied and your data is backed up before you head out.

  • Lock your laptop and phone with strong PINs or biometrics.
  • Apply any pending updates for your operating system and key apps.
  • Back up your files to the company’s approved cloud storage or backup system.
  • Shut down your computer fully (don’t just close the lid) before leaving.

5. Tidy Up Your Workspace

An organized workspace helps maintain confidentiality. It also reduces risk by removing physical access to sensitive data.

  • Clear your desk of papers, sticky notes with passwords, and external drives.
  • Unplug chargers and non-essential electronics.
  • Store company laptops and hardware securely if you’re not taking them home.

6. Check Shared Calendars and Tasks

December often brings project handoffs and shifting priorities. Updating shared tools helps coworkers stay on track without delays while you’re away.

  • Update your calendar with any project deadlines or handoffs.
  • Make sure shared task lists or tickets are current and assigned to the right people.
  • Leave short status notes in shared systems for anyone continuing your work.

7. Remote Access Test (if applicable)

Many teams rely on remote work during the holidays. Testing your access now prevents stressful troubleshooting later.

  • Log in from home once before the holidays to confirm your VPN and MFA are working.
  • Make sure you know who to contact if access fails while you’re away.

Make working from home seamless.  Check out the 5 Common Remote Work Headaches (and How to Avoid Them)

8. Compliance and Privacy Reminders

Holidays don’t pause compliance requirements. Reviewing privacy practices ensures company data stays protected even when normal routines are disrupted.

  • Avoid downloading company data to personal devices for convenience.
  • Don’t share company information through personal email or messaging apps.
  • Dispose of printed materials securely before leaving.

Before You Head Out:

Take five minutes to scan this list and check off each step. A few small actions now prevent security alerts, data loss, and frustration later.

Horizon TotalCare helps small and mid-sized businesses across Saskatchewan, Manitoba, and Alberta stay protected year-round with managed security, compliance tools, and user support.  See how Horizon can help you work smarter and safer.